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Summer Sports Protocols

Germantown Academy Guidance for Summer Practices/Conditioning  

During the COVID-19 Pandemic 




The health and safety of our student-athletes, coaches, support staff, and community members is our primary concern. This document outlines Germantown Academy’s protocols for the re-establishment of athletics practices and training during the yellow phase of Pennsylvania’s Reopening Plan. 


The virus that causes the Coronavirus 2019 Disease (“COVID-19”) is easily transmitted, especially in group settings, and it is essential that the spread of the virus be slowed to safeguard public health and safety. 


COVID-19 can be transmitted from infected individuals even if they are asymptomatic or their symptoms are mild, such as a cough. It can also be spread by touching a surface or object that has the virus on it and then touching your mouth, nose or eyes. This document addresses the procedures that Germantown Academy will follow to limit the spread of COVID-19 to the extent they are permitted to conduct in-person operations. 


Significance of Red-Yellow-Green Phases for Sports in Pennsylvania 


Red Phase: No sports are allowed. 


Yellow Phase: (as of 6/10/20- ) 

 25 participants allowed; include student athletes, coaches, and staff only. The facility as a whole may not exceed 50% of total occupancy otherwise permitted by law. 


Green Phase: 250 participants allowed; include student athletes, coaches, officials, and staff only. The facility as a whole may not exceed 50% of total occupancy otherwise permitted by law. 


To conduct practices and conditioning Germantown Academy teams will adhere to the following: 


  • Coaches, administrators, and medical support staff will review and adhere to the CDC guidance on consideration for team sports to modify practices to mitigate the risk of spreading the virus. This includes focusing on individual skill building versus competition and limiting contact in close contact sports. 
  • Coaches will undergo mandated training with medical support staff to review CDC guidelines and safe practices. 
  • Tim Ginter will be the primary point of contact for all questions related to COVID-19. All parents, student-athletes, and coaches will be provided with his contact information. 
  • Coaches will ensure that student-athletes adhere to the CDC guidelines that the reduce spread of COVID 19 (Staying home when appropriate, hand washing hygiene, respiratory etiquette, and cloth face coverings). 
  • Coaches will ensure that student-athletes will wear face coverings (masks or face shields) when they are not engaging in sports activity, unless doing so jeopardizes student-athlete’s health. 
  • Coaches and other personnel will wear face coverings (masks or face shields) at all times, unless doing so jeopardizes their health. 
  • Coaches will ensure student-athletes maintain appropriate social distancing at all times, including in the field of play, sidelines, dugouts, benches, and workout areas. Student-athletes and coaches will maintain social distance during down time. 
  • Coaches and athletic staff will screen and monitor athletes for symptoms prior to and during conditioning and practices. Any individuals participating in athletic activities who show symptoms, have a temperature of 100.4 degrees or higher, or are sick will be sent home. 
  • All student-athletes, coaches and support staff will bring their own water and drinks to team activities. The school will not provide any water coolers, water bottles or cups. Fixed water fountains will not be used. 
  • Activities that increase the risk of exposure to saliva are prohibited. These activities may include chewing gum, spitting, licking fingers, and eating sunflower seeds. Everyone, at all times, should refrain from touching their face particularly mouth, nose, or eyes. 
  • Coaches will ensure that any unnecessary physical contact does not take place. These activities may include shaking hands, fist bumps, or high fives. 
  • Whenever possible, equipment and other personal items will be separated and not shared. If equipment must be shared, all equipment will be properly disinfected between users. Coaches will be required to submit a written plan to show compliance with CDC guidelines. This plan must be approved by the Director of Athletics. 
  • If multiple practices are to be held at the same location, adequate time shall be scheduled between sessions to allow coaches to clean and disinfect the facilities, and to minimize interaction between student-athletes. Sports complexes with multiple fields may operate simultaneous practices on fields within a complex only if social distancing can be maintained.  Each individual practice at a complex must adhere to the gathering occupancy limits (25 in yellow, 250 in green), and the facility as a whole may not exceed 50% of total occupancy otherwise permitted by law.  


Reminders to Contain the Spread of COVID-19: Social Distancing and Other Requirements 


  • Maintain a distance of at least 6 feet from other individuals 
  • Wash hands with soap and water for at least 20 seconds as frequently as possible, or use hand sanitizer if soap and water are not available 
  • Cover coughs or sneezes with a sleeve or elbow, not hands 
  • Do not shake hands 
  • Regularly clean high-contact surface areas 
  • When sick, stay at home. 






Student-Athlete Requirements for Participation 


Each student-athlete must have on file a signed waiver prior to participating in any conditioning or practices on campus. There are no exceptions. 


Each student-athlete will bring a face mask in order to participate in practice or conditioning. Student-athletes will wear masks on the sidelines and when not involved in play, but will always be at least 6 feet apart when masks are off. Face shields may be used with medical approval from the Director of Athletics. Student-athletes without a face mask will be sent home. 


Each student-athlete will bring their own water and water bottle. The school will not provide water coolers, water bottles or cups. Water fountains will be closed. Student-athletes without water will be sent home. 


Each student-athlete will have their temperature taken at the start of each session. If their temperature is 100.4 or above, they will be sent home. If they show any signs of illness, they will be sent home. 


Parents will be required to remain in their cars during drop off and pick up for practices and conditioning sessions. 



Coaches Requirements for Practices and Conditioning 


Each coach will submit a written practice plan that adheres to CDC guidelines. The plan must be approved by the Director of Athletics. 


Each coach will complete an education session with medical support staff prior to starting practice or conditioning sessions. 


Each coach will follow all guidelines for social distancing and safe practices to avoid the spread of COVID 19. 


Each coach will wear a face mask at all times. 


Each coach will limit attendance at any session to 25 people total - no exceptions. 

Each coach will disinfect any shared equipment and bench areas between sessions or uses. 


Each coach will ensure there is no physical contact between student-athletes at any time and that social distancing is maintained at all times.