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Applicants for the positions listed below must submit a cover letter, professional résumé, references, and any other materials indicated in the position description.

Email: hrdept@germantownacademy.org

Post:
Ms. Rachel Elwood
Director of Human Resources
Germantown Academy
340 Morris Road
Fort Washington, PA 19034

Open Positions at Germantown Academy

Art Intern

Germantown Academy, a coeducational PreK-12 independent school with 1,200 students in Fort Washington, PA (suburban Philadelphia), seeks a Lower School Art Intern and SPARK Lead Teacher to start in August 2018. Both positions are paid hourly and Germantown Academy offers an excellent array of benefits.

This position consists of dual parts. One component being an assistant to the two art teachers in the Lower School and the other being a lead teacher for the after school SPARK program. Total time commitment is approximately 30 hours/week, Monday-Friday, with benefits.

We are seeking an individual with a fine arts background and experience working with clay, various drawing materials, paper, and printmaking. Competence with technology such as Photoshop and Illustrator are significant. Sharp attention to detail, strong communication skills and ability to take initiative are a must. Effective classroom management skills and teaching experience are preferred.

The Art Assistant will work with the art teachers of the Lower School. Duties vary depending on the needs of the teachers. The work ranges from general classroom prep to highly specialized assistance. This position will include the photography, mounting, display and digital archiving of student artwork. The SPARK Lead Teacher will be responsible for active engagement of students through various after school activities. This is a 1-2 year position.

Candidates who are interested and meet the above criteria should send a cover letter, resume, and list of three current references to:

Mrs. Rachel Elwood
Human Resources Director
Germantown Academy
340 Morris Road
Fort Washington, PA 19034
or to: hrdept@germantownacademy.org

Assistant to the Director of Human Resources

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of Assistant to the Director of Human Resources, beginning June, 2018. This is a 12-month position which offers an excellent array of benefits and a highly competitive salary. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part.We value this diversity because it makes us a stronger community, enriches our thinking, and helps us to develop our collaborative spirit. Qualified applicants will meet the following criteria:

Position Purpose:

Reporting to the Director of Human Resources the Assistant will provide administrative support pertaining to all aspects of the Human Resources function at the Academy.

Key Responsibilities:

  1. Complete administrative functions for the Director of Human Resources while maintaining a high level of confidentiality.
  2. Perform benefits administration:Process employee enrollments, cancellations, and changes. Assist with open enrollment and serve as a point of contact for benefit questions.
  3. Assist Business Office with management of retirement plan. Complete annual non-discrimination testing and 403(b) audit. Organize retirement meetings between employees and TIAA representative.
  4. Maintain employee files and oversee the new employee paperwork process, ensuring all background clearances, physicals, I-9 forms, and other related HR documentation have been turned in and are compliant.
  5. Post openings for both faculty and staff positions on designated websites.
  6. Send Division Heads application materials for each opening.
  7. Make travel arrangements and create interview schedules for all administrative hires.
  8. Keep track of unsolicited resumes, filing them in the curricular drive as they are received.
  9. Maintain and process unemployment claims and notices.
  10. Possess extensive knowledge of and demonstrated ability with personal computers and associated office software programs in the Microsoft Office Suite; prepare Power Point presentations and handouts for meetings.
  11. Maintain all faculty/staff records in Education Edge, ensuring they are kept current; print out reports, if requested.Publish and distribute the GA internal phone directory and Faculty/Staff Redbook Supplement at the start of each school year.
  12. Create offer letters and contracts, and distribute new hire packets.
  13. Conduct new hire orientation.
  14. Assist with processing J1 Visas for international employees and enrolling them in medical insurance.
  15. Report worker’s compensation claims.
  16. Complete the end-of-year OSHA 300 form for our file (post a copy in the mailroom).
  17. Complete EEOC audit.

Other Responsibilities:

  1. Provide support to the Director of Faculty Professional Development with regard to the administration of the following programs: New Faculty/Staff Orientation; Opening Day (plan logistics, prepare Power Point presentation of new hires); End of Year Faculty Breakfast (purchase presents for leavers; Confucius Classroom Teacher, and recognition employees; plan logistics of breakfast, i.e., meals, setup); 25-Year Celebration; and Retirement Party.Complete the School Dudes for these events.
  2. Filing of bi-weekly and monthly payroll documentation.
  3. Maintain terminated employee files - files over 5 years old are to be archived.
  4. All other duties as requested.

Qualifications:

  1. Three to five years of experience as a Human Resources Assistant or a degree in Human Resources Management preferred.
  2. Strong computer skills, particularly Word and Excel.
  3. Must be helpful and friendly while maintaining confidentiality.

Candidates who meet these criteria should send a cover letter and resume and a list of at least three current references to:

Ms. Rachel Elwood
Human Resources Director
Germantown Academy
340 Morris Road
Fort Washington, PA 19034

Or to: hrdept@germantownacademy.org

Part-Time Lower School Library Assistant

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of Part-Time Lower School Library Assistant, three days a week, beginning September 2018. This is a 10-month position which offers an excellent array of benefits and a highly competitive salary. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part.We value this diversity because it makes us a stronger community, enriches our thinking, and helps us to develop our collaborative spirit.

Position Purpose: Under the direction of the Lower School Librarian, the assistant will help students and faculty with book and resource requests, perform a variety of library and circulation desk duties, and maintain a friendly and welcoming environment. The ideal candidate will have previous library experience, a willingness to stay abreast of changing technologies, and a familiarity with word processing, spreadsheets, and other database software.

Key Responsibilities:

  • Order supplies and maintain supplies budget
  • Process new books
  • Maintain library catalog
  • Maintain collection (includes repairing, shelving, weeding, updating labels, and inventory)
  • Maintain patron records
  • Assist students with catalog use, book location, check out
  • Assist teachers with resource requests
  • Check books in and out
  • Create book displays
  • Assist librarian in preparing library class materials
  • Maintain magazine subscriptions
  • Collaborate with librarian on bulletin board design and execution

Qualifications:

  • Ability to exercise good judgement in evaluating situations and making decisions
  • Good customer service skills
  • Passion for working with children
  • A good sense of humor
  • Strong organizational and interpersonal skills
  • The ability to juggle multiple-projects
  • Genuine excitement for the development of an innovative library program

Candidates who meet these criteria should send a cover letter and resume and a list of at least three current references to:

Ms. Rachel Elwood
Human Resources Director
Germantown Academy
340 Morris Road
Fort Washington, PA 19034

Or to: hrdept@germantownacademy.org

Varsity Girls Tennis Head Coach

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of Varsity Girls Tennis Head Coach, beginning August 2018. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. A founding member of the prestigious Inter-Academic Athletic League, Germantown Academy prides itself on a rich history of athletics, generations of talented student-athletes, and opportunities to explore an incredible array of athletic experiences for all interested students. Typically, almost one-third of each graduating class goes on to pursue athletics at the collegiate level.

Candidates must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds. Qualified applicants will meet the following criteria:

Requirements:

  • Direct the instruction in the sport of Girls Tennis for the Upper School Varsity team.
  • Organize and run all Varsity Girls Tennis team practices.
  • Match management for all Varsity Girls Tennis team matches.
  • Assist in attracting quality student-athletes to Germantown Academy.
  • Assist in attracting and supervising quality coaches for the Tennis program.
  • Serve as a resource for the college selection process for all Upper School Girls Tennis players and their families.
  • Attend all league meetings of the Varsity Girls Tennis coaches.
  • Serve as a conduit of information regarding the Girls Tennis program for all appropriate media sites, including working with the sports information assistant to report game results and promote the team.
  • Meet with the Director of Athletics on a frequent basis to review the status of the program.
  • Communicate with the Associate Director of Athletics regarding scheduling and equipment needs.
  • Comply with all of the professional guidelines as listed in the GA Coaches Handbook.
  • Attend professional development opportunities in the sport of tennis and coaching.

Candidates who meet these criteria should send a cover letter and resume and a list of at least three current references to:

Ms. Rachel Elwood
Human Resources Director
Germantown Academy
340 Morris Road
Fort Washington, PA 19034

Or to: hrdept@germantownacademy.org

Middle School Art Intern

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of Middle School Art Intern, beginning August, 2018. This is a 10-month position.The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part.We value this diversity because it makes us a stronger community, enriches our thinking and helps us to develop our collaborative spirit.

Candidates must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds. Qualified applicants will meet the following criteria:

The Art Intern will be working for the Middle School art teachers. Duties vary depending on the needs of each teacher. The work ranges from general classroom prep duties to highly specialized assistance. This position will include the photography, mounting, and display of student artwork.

We are seeking an individual with a fine art background and experience working with clay, various drawing materials, paper, wood, printmaking and technology. Sharp attention to detail and strong communication skills are a must.

The position is for school year 2018-19. This position is for 15 hours a week, and may include opportunities for additional hours as a substitute.

Candidates who meet these criteria should send a cover letter and resume and a list of at least three current references to:

Ms. Rachel Elwood
Human Resources Director
Germantown Academy
340 Morris Road
Fort Washington, PA 19034

Or to: hrdept@germantownacademy.org

Director of After School Programs

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of Director of After School Programs, beginning as soon as possible. This is a 12-month position which offers an excellent array of benefits and a highly competitive salary. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part. We value this diversity because it makes us a stronger community, enriches our thinking and helps us to develop our collaborative spirit.

Candidates must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds. Qualified applicants will meet the following criteria:

Reporting to the Head of Lower School and Director of Operations, the Director of Afterschool Programs (SPARK) is responsible for all aspects of the program during the school year and will provide leadership for key areas of summer Day Camp.

Key Responsibilities:

  • Assure safety, care of, and well-being of all students enrolled in the SPARK/ASAP and Day Camp programs.
  • Develop and implement the structure, family handbook, student expectations, schedule and curriculum components for the programs.
  • Hire, train and supervise all program staff and faculty who participate in the program offerings.
  • Oversee and supervise student disciplinary issues including communication with parents regarding ongoing issues.
  • Assist with communication, marketing, programming and staffing for all Full Day SPARK programs.
  • Ensure that programs have appropriate spaces designated to meet program goals.
  • Ensure that SPARK areas are set up for activities and that areas are cleaned up and materials are put away at the end of the day.
  • Develop and implement attendance procedures for program by maintaining an accurate database of all program participants through the ACTIVE program (including student/parent information, registered activities, special dismissal arrangements and health and safety information)
  • Support parents in the use of the online system to assure that the registration process is accurate and user-friendly.
  • Oversee daily forms for class rosters, attendance and sign out.
  • Maintain daily financial records for all students and submit monthly reports to the Director of Operations detailing charges.
  • Submit employee time sheets to Business Office.
  • Assist, as a team member of Auxiliary Programs, as needed with the School Store, Child Care, and school functions.
  • Work cooperatively with the Auxiliary program staff on duties related to the operations of Summer Programs specifically related to human resources and personnel.
  • Assist in the direct care of students as well as other administrative duties including, but not limited to,
    • Budget
    • Staff scheduling and staff supervision
    • Ordering and maintenance of supplies
    • Developing and overseeing dismissal procedures
    • Providing clear and consistent communication to parents, participants and staff.

Qualifications:

  • Organized, professional and excellent verbal and written communication skills.
  • Strong interpersonal skills and ability to oversee multiple staff.
  • Administrative competence in human resources.
  • College degree in Education or Recreational Management or job related experience.
  • Proficient in office technology especially Microsoft Excel.

Candidates who meet these criteria should send a cover letter and resume and a list of at least three current references to:

Ms. Rachel Elwood
Human Resources Director
Germantown Academy
340 Morris Road
Fort Washington, PA 19034

Or to:

hrdept@germantownacademy.org

Lower School Assistant Teacher

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of Lower School Assistant Teacher, beginning August 2018. This is a 10-month position. The position offers an excellent array of benefits and a highly competitive salary. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part. We value this diversity because it makes us a stronger community, enriches our thinking and helps us to develop our collaborative spirit.

Candidates must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds. Qualified applicants will meet the following criteria:

Position Purpose:

The Assistant Teacher (AT) is a full time, instructional position. The AT supports the classroom Lead Teacher in planning and executing the curriculum with students. The AT should be prepared to plan and execute small group instruction with students, as well as lead whole group lessons. The AT is responsible for supporting all aspects of the program, and should be collaborative and flexible. In addition, the AT must contribute to after-school programming through coaching or leading after-school enrichment activities.

Key Responsibilities:

  • 4 year college degree required; degree in elementary education preferred
  • Strong oral and written communication skills
  • Strong collaboration, problem solving, and decision-making skills
  • Strong skills in using technology to support communications -google apps, Microsoft office, web-based applications
  • Strong aptitude for learning educational technology to support student instruction-Ipad applications, digital media, SMART
  • Strong interest in professional development

Candidates who meet these criteria should send a cover letter, resume, school transcripts, a list of at least three current references, and a digital portfolio (optional) to:

Ms. Rachel Elwood
Human Resources Director
Germantown Academy
340 Morris Road
PO Box 287
Fort Washington, PA 19034

or to: hrdept@germantownacademy.org

Lower School Substitute Teachers

Per-diem substitute teachers needed for PreK through 5th grade. Applicants need to have a teaching background or school or camp experience and be available from 7:45 AM-3:15 PM. Candidates may be called on short notice for daily needs or for longer term assignments. Clearances need to be up to date. If you are experienced and interested in subbing at GA, please email your résume to hrdept@germantownacademy.org.

Part-Time Upper School Lab Assistant and Chemistry Teacher

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of Upper School Part-Time Lab Assistant and Chemistry Teacher, beginning August, 2018. This is a 10-month position which offers an excellent array of benefits and a highly competitive salary. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part. We value this diversity because it makes us a stronger community, enriches our thinking and helps us to develop our collaborative spirit.

Candidates must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds. Qualified applicants will meet the following criteria:

  • Undergraduate or graduate degree in chemistry
  • Ability to work in a mission-driven, team-oriented, fast-paced, exciting environment that requires initiative, and a collaborative and innovative spirit; Ability to create a vibrant and inspiring learning community
  • Excellent oral and written communication and organizational skills
  • Experience with instructional technology (e.g. SMART, VLE, Google apps) required

Key Responsibilities:

  • Teach two co-ed classes of up to 16 students in chemistry
  • Establish excellent parent partnerships and communication: Write detailed student progress reports, attend parent information evenings and scheduled parent-teacher conferences
  • Collaborate with department members to support and expand lab program
  • Collaborate and communicate with Student Support Team and administration as needed to support students’ learning and social success at school
  • Maintain chemical inventory and advise department head on chemical ordering
  • Understand relevant OSHA and EPA regulations and advise accordingly
  • Handle chemical waste disposal
  • Prepare chemicals and equipment for US science labs
  • Organize laboratory spaces and maintain an equipment inventory
  • Perform regular maintenance on equipment including cleaning two stills, updating software on Vernier LabPro’s and LabQuests and calibrating sensors

Candidates who meet these criteria should send a cover letter and resume and a list of at least three current references to:

Ms. Rachel Elwood
Human Resources Director
Germantown Academy
340 Morris Road
Fort Washington, PA 19034

Or to: hrdept@germantownacademy.org

Equal Opportunity Employment

Germantown Academy believes that equal opportunity in all aspects of employment supports the mission of the school and the successful attainment of our strategic objectives. It is the policy of Germantown Academy to provide equal opportunity to all qualified employees and applicants for employment without regard to race, ethnicity, creed, color, gender, sexual orientation, national origin, age, disability, or veteran status, and to seek candidates who will further diversify our community. GA will take positive action to ensure fulfillment of this policy in all areas, including hiring, placement, promotion or transfer, recruitment, employment ads, salary and other compensation, and selection for training and development opportunities.

For more information about hiring policies and practices, contact Rachel Elwood, Director of Human Resources, 267-405-7222 or EMAIL.