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Applicants for the positions listed below must submit a cover letter, professional résumé, references, and any other materials indicated in the position description.

Email: hrdept@germantownacademy.org

Post:
Ms. Rachel Elwood
Director of Human Resources
Germantown Academy
340 Morris Road
Fort Washington, PA 19034

Open Positions at Germantown Academy

Assistant to the Director of Human Resources

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of Assistant to the Director of Human Resources, beginning September, 2017. This is a 12-month position which offers an excellent array of benefits and a highly competitive salary. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part. We value this diversity because it makes us a stronger community, enriches our thinking, and helps us to develop our collaborative spirit. Qualified applicants will meet the following criteria:

Position Purpose:

Reporting to the Director of Human Resources the Assistant will provide administrative support pertaining to all aspects of the Human Resources function at the Academy.

Key Responsibilities:

1. Complete administrative functions for the Director of Human Resources while maintaining a high level of confidentiality.

2. Perform benefits administration: Process employee enrollments, cancellations, and changes. Assist with open enrollment and serve as a point of contact for benefit questions.

3. Assist Business Office with management of retirement plan. Complete annual non-discrimination testing and 403(b) audit. Organize retirement meetings between employees and TIAA representative.

4. Maintain employee files and oversee the new employee paperwork process, ensuring all background clearances, physicals, I-9 forms, and other related HR documentation have been turned in and are compliant.

5. Post openings for both faculty and staff positions on designated websites.

6. Send Division Heads application materials for each opening.

7. Make travel arrangements and create interview schedules for all administrative hires.

8. Keep track of unsolicited resumes, filing them in the curricular drive as they are received.

9. Maintain and process unemployment claims and notices.

10. Possess extensive knowledge of and demonstrated ability with personal computers and associated office software programs in the Microsoft Office Suite; prepare Power Point presentations and handouts for meetings.

11. Maintain all faculty/staff records in Education Edge, ensuring they are kept current; print out reports, if requested. Publish and distribute the GA internal phone directory and Faculty/Staff Redbook Supplement at the start of each school year.

12. Create offer letters and contracts, and distribute new hire packets.

13. Conduct new hire orientation.

14. Assist with processing J1 Visas for international employees and enrolling them in medical insurance.

15. Report worker’s compensation claims.

16. Complete the end-of-year OSHA 300 form for our file (post a copy in the mailroom).

17. Complete EEOC audit.

Other Responsibilities:

1. Provide support to the Director of Faculty Professional Development with regard to the administration of the following programs: New Faculty/Staff Orientation; Opening Day (plan logistics, prepare Power Point presentation of new hires); End of Year Faculty Breakfast (purchase presents for leavers; Confucius Classroom Teacher, and recognition employees; plan logistics of breakfast, i.e., meals, setup); 25-Year Celebration; and Retirement Party. Complete the School Dudes for these events.

2. Filing of bi-weekly and monthly payroll documentation.

3. Maintain terminated employee files - files over 5 years old are to be archived.

4. All other duties as requested.

Qualifications:

1. Three to five years of experience as a Human Resources Assistant or a degree in Human Resources Management.

2. Strong computer skills, particularly Word and Excel.

3. Must be helpful and friendly while maintaining confidentiality.

Candidates who meet these criteria should send a cover letter and resume and a list of at least three current references to:

Ms. Rachel Elwood

Human Resources Director

Germantown Academy

340 Morris Road

PO Box 287

Fort Washington, PA 19034

Or to: hrdept@germantownacademy.org

Advancement Services Coordinator

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of Advancement Services Coordinator, beginning September, 2017. This is a 12-month position which offers an excellent array of benefits and a highly competitive salary. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part. We value this diversity because it makes us a stronger community, enriches our thinking, and helps us to develop our collaborative spirit. Qualified applicants will meet the following criteria:

Position Purpose: Reporting to the Annual Fund Director, accurately and promptly record and post all gifts, prepare gift receipts and acknowledgement letters, and update donor/alumni records (electronic and paper). Generate accurate daily, weekly, monthly and annual reports to track gift activity.

Key Responsibilities:
1. Gift recording – process includes preparing checks, entering gifts and pledges, checking entries, running reports and posting daily entries; preparing acknowledgement letters, receipts and background reports; handling matching gift applications, abnormalities in gift process (unsigned checks, bounced checks, etc.); running transmittal reports for the Business Office
2. Receipts - manage filing system for receipts/acknowledgements
3. Data Management - update mailing list files which includes biographical changes such as address changes, marital status, salutations, etc. Manage donor profiles and tracking of prospects. Coordinate with Database Administrator in Technology Department to ensure consistent all school data, especially in Raisers Edge and Education Edge.
4. Research-Work to gain current contact information for constituents in the database or those whose mail is returned. Support Assistant Director of the Annual Fund in researching new prospects and ensuring Rating and Action statuses are updated accordingly in Raisers Edge.
5. Reporting – running monthly progress and comparative reports for the Annual Fund, running applicable reports for Capital fund-raising, Event mailings, Web Site support; providing integrated data across departments on campus; creating incidental reports when needed including special reports for class agents, leadership donors, reunion classes, etc; compiling financial reports, progress lists, class participation percentages, increased percentages for annual report.
6. Computer sorting – Single and linked sorts to produce phonathon and annual giving cards, letters, envelopes, labels, lists of donors, non-donors, comparison reports, prospect reviews etc. Sorting and running pledge reminders, lybunt and sybunt lists for mailings, and finding information on individual donors or groups of donors for various purposes.
7. Mailings – Run sorts and print envelopes for mailing done in-house; liaison with mail house and manage card stock for Annual Giving mailings.
8. Mail – manage incoming and outgoing mail on daily basis; manage postal account.
9. General Office Duties – Assigned as necessary.

Qualifications:
1. Experience working with and maintaining complex relational databases
2. Experience using and maintaining Blackbaud databases
3. Experience using the Microsoft Office suite (Excel required)
4. Demonstrated ability to troubleshoot and resolve database problems
5. Proven ability to multi-task with a high degree of accuracy in a busy environment
6. Strong organizational skills and excellent verbal and written communication skills
7. Ability to work collaboratively as a member of the Office of Institutional Advancement team as well as build strong working relationships across the school community
8. Crystal report writing experience is not required but preferred


Candidates who meet these criteria should send a cover letter and resume and a list of at least three current references to:

Ms. Rachel Elwood
Human Resources Director
Germantown Academy
340 Morris Road
PO Box 287
Fort Washington, PA 19034

Or to:
hrdept@germantownacademy.org

Lower School Substitute Teachers

Per-diem substitute teachers needed for PreK through 5th grade. Applicants need to have a teaching background or school or camp experience and be available from 7:45 AM-3:15 PM. Candidates may be called on short notice for daily needs or for longer term assignments. Clearances need to be up to date. If you are experienced and interested in subbing at GA, please email your resume to hrdept@germantownacademy.org.

General Maintenance

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of General Maintenance, beginning November, 2017. This is a 12-month position which offers an excellent array of benefits and a highly competitive salary. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part. We value this diversity because it makes us a stronger community, enriches our thinking, and helps us to develop our collaborative spirit. Qualified applicants will meet the following criteria:

Position Purpose: Reporting to the Supervisor of Buildings and Grounds, the General Maintenance worker will support the overall well-being and upkeep of the facility to ensure a safe environment for students, faculty, staff and all members of the community.

General Responsibilities:

  • Responsible to perform maintenance and repair duties which assures the preservation and upkeep of the School, its buildings and fixtures. Provide physical services for all repairs and renovation programs not performed by others.
  • Respond to requests made through SchoolDude, by school administration and supervisor.
  • Observe all safety regulations and policies.
  • Perform routine checks on all school vehicles and recommend repairs as required.
  • In cases of emergencies, inclement weather or disaster, the General Maintenance worker will be required to report to work and work over time on weekends, holidays and snow days.
  • Maintain and provide inventory/order to supervisor for all related materials.
  • Supports department in all aspects of general maintenance as required for furniture set ups/breakdowns for School events, snow removal and snow maintenance; parking assistance and correction of emergency conditions such as sewer back-ups or water flooding of classrooms/other areas.
  • Provide written lists of noted deficiencies within the building to the Supervisor. Such lists should outline specific conditions or situations, exact locations, and recommendations for corrective action.
  • Daily performance of duties shall be carried out with respect for faculty, staff and the School community, its building and grounds.
  • Required to perform other related duties as assigned.


Required Physical Characteristics:

  • Ability to easily lift 40 pounds throughout the course of an eight - ten hour day.
  • Ability to walk, bend, stand, do manual labor throughout an eight – ten hour day.
  • Physical ability to complete grounds, fields and general maintenance projects.
  • Ability and agility to operate all maintenance equipment (i.e.: snow / leaf blower, hi-lift and ladders).
  • Visual acuity of at least 20/40 (with corrective lenses if needed) sufficient to maintain accurate records, read instructions and complete inventory and forms.
  • Ability to speak and understand English sufficiently to give directions and communicate with supervisor, vendors and contractors.
  • Ability to read and write English legibly and accurately and to utilize necessary computer maintenance programs.


Qualifications:

  • Must be at least 18 years of age.
  • Must have 5 years prior general maintenance experience in a school or similar environment.
  • Must Have High School Diploma.
  • Must have valid driver’s license & clean driving record.

  • Personal Attributes:

    • Must maintain a positive, can-do approach to the work at hand.
    • Must meet required standards of performance with minimum supervision.
    • Must be able to communicate comfortably with the full range of school staff, faculty, administration and students.
    • Needs to anticipate problems and undertake solutions without prompting.
    • Need to provide continuous attention to quality, detail and final results.

    Candidates who meet these criteria should send a cover letter, résumé, and a list of at least three current references to:

    Ms. Rachel Elwood
    Human Resources Director
    Germantown Academy
    340 Morris Road
    PO Box 287
    Fort Washington, PA 19034

    or to:

    JV Girls Winter Volleyball Coach

    Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of JV Girls Winter Volleyball Coach, beginning November 17, 2017. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. A founding member of the prestigious Inter-Academic Athletic League, Germantown Academy prides itself on a rich history of athletics, generations of talented student-athletes, and opportunities to explore an incredible array of athletic experiences for all interested students. Typically, almost one-third of each graduating class goes on to pursue athletics at the collegiate level.

    The JV Coach reports to the Girls Winter Volleyball Head Coach. Salary is highly competitive and commensurate with experience.

    Responsibilities:

    • Assist in the direction and instruction in the sport of girls volleyball.
    • Ability to mentor and motivate student-athletes in the sport of volleyball emphasizing the students’ holistic development.
    • Assist in the planning, organization and direction all JV Girls Volleyball practices.
    • Understanding of the rules governing the sport of volleyball.
    • Assist in contest management for all JV Girls Volleyball contests.
    • Communicate regularly with student-athletes and parents.
    • Assist in attracting quality student-athletes to Germantown Academy.
    • Meet with the Head Girls Winter Volleyball Coach on a frequent basis to review the status of the program.
    • Communicate with the Associate Director of Athletics regarding scheduling and equipment needs.
    • Comply with all professional guidelines as listed in the GA Coaches Handbook.
    • Embody and embrace the GA mission, as well as uphold the standards established in the GA Staff/Faculty Handbook.
    • Attend professional development opportunities in the sport of volleyball and coaching.
    • Work with the Sports Information Assistant to report meet results and promote the program.


    Qualifications:

  • Previous participation in volleyball at the high school level (college preferred).
  • Minimum 1 year coaching experience (within a school setting preferred)
  • Ability to travel to and from athletics contests and practices between the hours of 3pm-7pm.
  • Associate degree; bachelor’s degree preferred
  • Valid driver’s license

  • To apply for the position, please submit the following information:

  • Cover letter
  • Résumé
  • A contact list of at least 3 references, including at least one current supervisor

  • For electronic submission, please send your documents to hrdept@germantownacademy.org.

    For regular mail submission, please send your documents to:

    Human Resources
    Germantown Academy
    340 Morris Road
    Fort Washington, PA 19034


    Equal Opportunity Employment

    Germantown Academy believes that equal opportunity in all aspects of employment supports the mission of the school and the successful attainment of our strategic objectives. It is the policy of Germantown Academy to provide equal opportunity to all qualified employees and applicants for employment without regard to race, ethnicity, creed, color, gender, sexual orientation, national origin, age, disability, or veteran status, and to seek candidates who will further diversify our community. GA will take positive action to ensure fulfillment of this policy in all areas, including hiring, placement, promotion or transfer, recruitment, employment ads, salary and other compensation, and selection for training and development opportunities.

    For more information about hiring policies and practices, contact Rachel Elwood, Director of Human Resources, 267-405-7222 or EMAIL.